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Friday, July 3, 2015

Home Secretary LC Goyal pulls up MHA bureaucrats for ‘shoddy’ notes

Home secretary LC Goyal has pulled up the ministry's bureaucrats for not preparing well-structured Cabinet notes and asked them to prepare clear and concise Cabinet notes as stipulated by the recent guidelines issued by the Modi government

The decisions taken by the Cabinet and committees of the Cabinet are fundamental to the governance of the country and form the basis of policy formulation as well as evaluation of the impact of programmes, policies, plans, projects and schemes of the government, Goyal said in the note, sent to home ministry officials on June 15. 

"The preparation of correct, accurate and concise Cabinet notes is essential to facilitate decision-making at the highest level of the government. But I find that the draft Cabinet notes prepared by the divisions and put up to me leave much to be desired," the note said. 

The home secretary further asked bureaucrats to studiously follow a set of recent guidelines issued by the Centre, senior MHA officials said. Home Secretary LC Goyal pulls up MHA bureaucrats for ‘shoddy’ notes
As per the guidelines, Cabinet notes should not exceed seveneight pages and while being brief should be self-contained, lucid and straightforward to bring out all relevant details with no material fact remaining unstated. 

Notes should be suitably graded "secret" or "top secret", the heading should be fully indicative of the proposals contained in the note, which should be properly structured to include separate paragraphs on introduction, background, proposal, justification, details of inter-ministerial consultations, financial implications and level of approval required, the home secretary said in the note. He also said that only relevant papers are to be annexed while proposals concerning policy statements should be accompanied by an action plan with clearly identifiable time frame.

Source:-The Economic Times

Thursday, July 2, 2015

Stressed and overworked? Learn how to boost your productivity

By Priya Pathiyan

While the rumour that it's now illegal to answer a work e-mail after 6 pm in France, isn't quite true, switching off from work is something that's considered important in the Western world. Try telling that to your boss though! In the Indian context, especially in multi-nationals or private companies, there's just no concept of fixed working hours. If you finish the tasks at hand faster than the rest and shut down your work station before your colleagues, you're actually looked at askance and your work ethic called into question. And along with the pressure to work long hours, there's also the pressure to work 'hard', that is, continually complete more and tougher assignments, achieve more, strive for even more... Put together, being made to work too hard or too long is leading to people being very overworked.

Nine to five used to be the accepted norm for work hours. But look around you today. How many people really work just eight-hour days and 40-hour weeks? Being in office until late and working through the weekend... there's nothing shocking about that anymore! Breakfast meetings, working lunches, business dinners... every meal of the day seems to have been hijacked by your professional life too. The Blackberry and the smartphone have made it impossible to switch off even once you're home or trying to enjoy yourself. Everyone admits they're stressed but no one even calls it being overworked these days, at it's the rule rather than the exception.

Why do people overwork?

One sort of pressure is external and can happen for a variety of reasons...

Special circumstances: The company needs to do well in a field that has many other players and the amount of work you put in on a project can sometimes mean the difference between success and failure. This is usually a temporary situation and most employees are happy to rise to the challenge in a combined team effort to boost performance.

Organisation structure: Sometimes, as a result of economic difficulties or a recession, the company has to tighten its belt and work on a skeleton staff with each employee having to put in more work than usual. In a good company, the existing staff is usually compensated better than if they worked in a company that had the full set of necessary resources. In a bad company, you could be threatened by further layoffs and made to work extra hours for a reduced remuneration.

Work ethic: As we mentioned in the example above, the company could have an unhealthy system in place, where people who work smarter and for fewer hours are viewed negatively and passed up when it comes to promotions, raises, etc.
Some people tend to overwork even if their company does not demand it. Such internally led overwork can happen for the following reasons...

Rigid personal goals: You may be an ambitious person who thinks that by putting in longer hours and completing more projects, your worth will be recognised and you will rise quickly in the company ranks.

Exaggerated sense of responsibility: You may believe that the system will collapse without your presence and overwork to compensate for other people's inefficiency.

Scapegoat system: Often, you will see that all the difficult or painstaking jobs are assigned to a particular worker. This happens in a situation where the boss or colleagues are adept at side-stepping responsibility and bullying a meek colleague into accepting it.

Ill effects of chronic overwork

The crux of the matter is that people want everything and everyone to be more productive, in order to get a good return on their investment. But is an overworked employee really a productive one who is doing the job best? Contrary to common perception, working longer and harder than normal can actually harm your prospects at work and also affect your personal life...


* As a habitual overworker, you may not have time to build meaningful workplace relationships.

* If you're always stressed about a deadline, you may not have enough time and energy for coming up with fresh strategies or reading up on related subjects and wider topics.

* If you're always in office, you may not get noticed in meetings or build rapport with seniors or clients as you cannot discuss the finer points of yesterday's cricket match or the best place to have a drink after work.

* If you are forever seeming anxious, even if it's for legitimate reasons, you could even be perceived as inefficient.

* And, while as the habitual overworker, you may not be overlooked when it comes to promotions or raises, you still certainly won't have the meteoric rise that a confident ideas person with good negotiation skills usually enjoys.

* Juggling too many things, you may drop the ball on one and be labelled a failure despite doing everything else so well.

* Despite focusing on work, you may not enjoy the satisfaction of being creative and productive as you're perpetually stressed and not able to enjoy what you're doing.


* You may not have enough time and energy to devote to your family and social circle.

* Your stress levels and anxiety will probably be high and that could affect your physical wellbeing.

* Long hours in the office will mean fewer hours on the treadmill and your fitness levels will take a hit.

* You may get the feeling that life is passing you by as you miss important events in your life.

Want to make work stress-free and effortless? 

Five top tips to be more productive at work...

BUDGET TIME: Set yourself a fixed number of hours per week rather than daily. So if you're pulling an all-nighter today, you can compensate by having an early cut off another day to take your tot to the park. Communicate this to your boss and keep him updated at all times so there's never a moment when he doesn't know where you are or how much you've done.

BE REALISTIC: Don't bite off more than you can chew. Take on jobs that you know you can accomplish within the requisite time. Be upfront with the person who is allocating the work. Learn to say no. If you think it will be difficult to finish, it's best to say so BEFORE you take it on. That will earn you respect for being someone reliable who takes on projects and completes them on time. Don't take on something to please or impress someone else unless you're sure you can do it and do it well.

DELEGATE WISELY: Learn to be a team player. Delegating tasks to others effectively and appropriately will not only make your own work shine but also showcase your managerial skills. This can surely be of help the next time they're looking for a team leader!

UPGRADE YOUR SKILLS: If there's new technology or a technique that can be acquired to make your work better and more efficient, acquire it. Always aspire to be at the cutting edge of your trade.

TAKE USEFUL BREAKS: Work hard, work long if you must. But spend 30 minutes every three hours circulating in office. Don't linger over gossip but have quick, friendly chats with a few key colleagues so you know what's on the grapevine. Offer advice. Ask for tips. Share something mildly personal. Smile. Build a rapport with seniors at the coffee machine. Project yourself as a hard worker taking a much-needed breather so that you're building your image even as you're building relationships. Most importantly, rejuvenate, recharge and relax!

Source:-The Economic Times

Parliament panel wants doubling of pay, automatic pay revision mechanism for MPs

NEW DELHI: A parliamentary panel has recommended doubling the salary of law makers and also increasing pension of former MPs by almost 75%. The joint committee, which has submitted its recommendations to the government, has also proposed an automatic pay revision mechanism for parliamentarians like that of pay commission for government employees.

Sources said the panel has made a total of around 60 recommendations. "The committee has reasoned that the last revision of MPs salary happened in 2010 and they don't get any dearness allowance like that of government employees," said a government source.

At present, sitting MPs get monthly salary of Rs 50,000. The panel has also recommended that the daily allowance of Rs 2,000, which they get for attending the House during Parliament sessions should be increased substantially, sources said.

"The hike is overdue. Our daily expenses only for offering tea to visitors come to around Rs 1,000. Can we stop showing this little courtesy to electorates?" asked a sitting BJP lawmaker.

TOI has learnt that the panel headed by BJP MP Yogi Adityanath has recommended that former MPs should also be entitled for 20-25 free domestic air travel in a year and increase in pension from Rs 20,000 to Rs 35,000 per month.

There is another recommendation that each sitting MP should get an additional free air conditioned first class railway pass for their companion, such as private secretary. At present, only the MPs and their spouses are entitled for first class AC travel. Moreover, there is a proposal that the MPs should get an amount equal to first class rail ticket, which is informally known as pocket money. Parliamentarians now get allowance equivalent to fare of one second class AC ticket.

Similarly, for air travel the panel has recommended that the allowance should be equal to one full ticket fare. Sources said some the recommendations are exorbitant and all issues would be looked into before taking any decision.

The panel has also reportedly batted for better facilities for MPs at airports where they can be facilitated. The committee has suggested that the health benefits that MPs get under the Central Government Health Scheme should be extended to their children and grand children as well.

Source:-The Times of India

7th CPC News:- Any future requests for meeting with the Commission will not be entertained.

Further to the memoranda received from a variety of Organisations, Federations, Groups representing civil employees in the Government of India as also from the Defence Services, the Commission has had fruitful and wide ranging discussions on relevant issues with all stakeholders. Such interactions have now been concluded. Valuable inputs have been received and the work of compilation and finalization of the report is underway, so that the Commission completes its task in the time frame given to it. Accordingly, any future requests for meeting with the Commission will not be entertained.

Wednesday, July 1, 2015

Electronic Filing of Income Tax Returns for 2015-16 Commences

ITR 1-Sahaj, 2 and 2A can be Used by Individuals or HUF Whose Income Does not Include Income from Business;

ITR 4S - SUGAM can be Used by an Individual or an HUF Whose Income Includes Business Income Assessable on Presumptive Basis; Taxpayers Requested to E-File Their Returns Early to Avoid the Rush Closer to the Last Date of Filing.

The Income Tax Department has released the software for preparing the Income Tax Return forms 1- SAHAJ, 2, 2A and 4S- SUGAM for AY 2015-16. The e-filing of these return forms has been enabled on the e-filing website-
ITR 1-SAHAJ, 2 and 2A can be used by individual or HUF whose income does not include income from business. ITR 4S - SUGAM can be used by an individual or HUF whose income includes business income assessable on presumptive basis. The elaborate details of the persons who can use these forms are available in the instructions for filling the forms.
The facility for pre-filling of information for these return forms is available in the software for preparing the return forms. When the taxpayer exercises this option and just fills in his PAN, then personal information and information on taxes paid and TDS will be auto-filled in the form. Taxpayers are requested to use the return preparation software available free of cost under the ‘Downloads’ section on the home page of the Income Tax Department’s e-filing website- The use of Departmental software will ensure preparation of error-free returns thereby avoiding any need for future rectification due to data validation mistakes.
Taxpayers are requested to e-file their returns early to avoid the rush closer to the last date of filing. 

Make staff transfer, posting information public: Centre to departments

The information related to employees' transfer and posting should be put in public domain promptly to reduce the number of RTI applications, the Centre said today. 

The Department of Personnel and Training (DoPT) has written to all central government ministries asking them to comply with Section 4 of the Right to Information (RTI) Act and suo motu disclose all governance related information in public domain. 

"Access to information should be made user-friendly for which appropriate information technology infrastructure should be suitable designed, developed and operationalised," it said. 

The DoPT has also asked the public authorities with high public dealings to put in place an effective system to redress grievances of affected persons, in order to minimise the burden of servicing RTI applications. 

"In order to reduce the number of RTI applications relating to service matters, the information relating to recruitment, promotion and transfers should be brought into public domain promptly," it said. 

The direction comes following a recommendation of a committee of experts to further strengthen implementation of suo motu disclosure of information under the transparency law by central government departments. 

The departments have been also asked to incorporate matters relating to the virtues of transparency, open government and RTI law in their training modules for professional upgradation of employees. 

"The retention and maintenance of specified documents for specified duration should be clearly spelt by each public authority in respect of its documents," the communique said. 

The RTI Act guarantees time-bound response to citizens' grievance on governance matters.

Source:-The Economic Times

Implementation of Suo Motu disclosure under Section 4 of RTI Act, 2005.

To view Department of Personnel and Training OM No.1/34/2013-IR dated 29/06/2015 please Click Here.

Status of Cadre Review Proposal as on 30.06.2015

To view please Click Here.

Holiday Homes at Rameswaram and Puducherry in Tamilnadu Circle

To view Department of Posts (Welfare & Sports Section Letter No.14-2/2014-WL/Sports dated 18/06/2015 please Click Here.

Medical fee payable to Doctors for examining PLI Proponents

To view PLI Directorate OM No.25-3/2003-LI/Vol-II dated 12/16-06-2015 please Click Here.